Outsourced bookkeeping services for companies that have grown
A company with a few employees and one bank account can often get by with an owner who catches up on weekends. A company with a payroll to run, several bank and loan accounts and a line of credit, or an owner running three companies across New Jersey and New York, cannot. At that size the books need a real month-end close, someone to check the work, and returns that match the numbers your bank sees.
Our outsourced bookkeeping services are built for that stage. One dedicated specialist closes your books every month in QuickBooks Online, coordinates payroll and 1099s, keeps each of your entities separate, and prepares the business tax returns from the same records. We are a small team on purpose: you deal with the same person every month, not a rotating queue.
Who this page is for
- Established companies with more accounts, loans and vendors than a part-time bookkeeper can reconcile.
- Multi-location businesses that need each location’s numbers to be clear.
- Companies with an in-house bookkeeper or office manager who need a second pair of eyes, a month-end close or cover when that person is away.
- Owners with more than one entity or more than one state, for example an operating company in New Jersey and a second company or location in New York.
- U.S. subsidiaries and branches of Turkish companies that need U.S. books, U.S. returns and reports the parent company can follow.
If your business is still small and owner-run, our page on bookkeeping and tax for small businesses is a better starting point.
What we handle every month
Month-end close and reconciliations
The core of the work is monthly bookkeeping with a proper close. Every bank, credit card and loan account is reconciled to its statement, loan payments are split between principal and interest, and open items are cleared before the month is closed. You receive a profit and loss statement and balance sheet you can rely on, and that a bank or lender can read when you apply for credit or renew a line. If the file is already behind or wrong, we fix that first so the monthly close starts from clean books.
Supporting or replacing an in-house bookkeeper
Some companies want us to take the bookkeeping on entirely. Others have a capable person in-house who enters bills and invoices but has no one to review the work. In that case we split the job: your team keeps the daily entries, and we handle reconciliations, adjustments, the close and the reports. The scope is written down before we start, so everyone knows who does what.
Payroll and 1099s
As headcount grows, payroll becomes the filing most likely to go wrong. We help set up payroll that stays in sync with your books and coordinate the payroll tax filings on the IRS employment tax calendar, such as the quarterly Form 941. At year-end we prepare 1099s for your contractors from the vendor payments already in the books.
Multi-entity bookkeeping and more than one state
When an owner has several companies, the most common problem is one QuickBooks file holding all of them, or money moving between companies with no record of why. In our multi-entity bookkeeping each entity has its own file and its own reconciliations, and intercompany transfers are recorded on both sides so the balances agree.
Selling into another state can create a sales tax obligation there. New Jersey requires a remote seller to register once its New Jersey sales pass a dollar or transaction threshold, under New Jersey’s remote seller rules; New York requires registration when a business without a physical presence passes both a sales and a transaction threshold, as the New York Department of Taxation and Finance explains. We prepare your sales tax returns from the reconciled books and help you work out where else you may need to register.
Business tax returns and planning
At year-end we prepare each entity’s federal and state business tax return, whether it files Form 1065, 1120-S or 1120, from the books we closed all year. Before year-end, tax planning looks at timing, owner compensation and entity structure while there is still time to act.
U.S. subsidiaries of Turkish companies
A U.S. company owned by a Turkish parent has an extra layer of reporting. A U.S. corporation that is at least 25% foreign-owned generally files Form 5472 with its return to report transactions with related foreign parties, such as loans, management fees or payments for goods. We record those transactions clearly through the year and prepare Form 5472 with the return. If the U.S. company is a single-member LLC owned from Turkey, see our page on foreign-owned LLCs. We are an IRS-authorized Certifying Acceptance Agent, which helps when owners abroad need an ITIN.
What we do not do
We keep our scope clear. We do not prepare consolidated financial statements, perform audits, reviews or compilations, act as a fractional CFO, run job costing, represent clients in IRS audits or value businesses. If you need one of these, we will tell you at the first call.
Start with a free review
A 15–30 minute call is enough to understand your entities, accounts and where the books stand. Fees are set individually and agreed before work starts, and new clients get 10% off their first engagement. Book a free review with our team to see what your company needs.